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BSD 5 - Monitoring Superintendent Performance

Policy Type: Board-Superintendent Delegation

Policy Title: Monitoring Superintendent Performance

Date Adopted: June 13, 2019
Date Reviewed: June 24, 2021
Date Amended: June 24, 2021

Systematic and thorough monitoring of Superintendent job performance will be limited to expected Superintendent job outcomes: organizational accomplishment of Board policies on Ends and organizational operation within the boundaries established in Board policies on Executive Limitations. 

  1. The purpose of this monitoring is to determine the degree to which Board policies are being met. Information and data that does not do this will not be considered within monitoring.
  2. The Board will acquire monitoring information by one or more of three methods:
    1. By Internal Report: in which the Superintendent discloses interpretations and compliance information to the Board;
    2. By External Report: in which an external, impartial third party, selected by the Board, assesses compliance with the Superintendent’s interpretation of Board policies; and/or
    3. By Direct Board Inspection: in which a designated Board member or members of the Board assess compliance with the Superintendent’s interpretation of the appropriate policy criteria.
  3. In every case, the Board will judge (a) the reasonableness of the Superintendent’s interpretation, and (b) whether data supports the interpretation.
  4. The standard for compliance shall be any reasonable Superintendent interpretation of the Board policy being monitored. The Board is the final arbiter of reasonableness, but will always judge with a “reasonable person” test rather than with interpretations favoured by Board members or by the Board as a whole.
  5. All policies that instruct the Superintendent will be monitored at a frequency and by a method chosen by the Board. The Board can monitor any policy at any time by any method, but will ordinarily depend on a routine schedule, as follows:
Policy Frequency
(Times per year)
(See legend below)
EL #1 Global Executive Limitation 1X IR
EL #2 Treatment of Clients 1X IR
EL #3 Treatment of Staff 1X IR
EL #4 Compensation and Benefits 1X IR
EL #5 Financial Condition and Activities 3X
EL #6 Financial Planning and Budgeting 1X IR
EL #7 Asset Protection 1X IR
EL #8 Communication and Support to the Board 1X
EL #9 Emergency Superintendent Succession 1X IR


IR = Internal Superintendent Report
ER = External Report
BDI = Board Direct Inspection

BSD 4 - Delegation to the Superintendent | Monitoring Report Schedule